Shortcut Sunday #3: MS Outlook

In this edition of Shortcut Sunday I want to touch on one of the most used programs in the GTD-sphere (I think): Microsoft Outlook. Because of the tight integration of email, calendar, contacts and tasks, Outlook provides a good solid ground to at least start a digital GTD-system. I use Outlook purely in a business environment. for personal email I have no desktop emailclient, I only use Gmail. With Outlook, I also had the GTD addin installed. But we are moving to a new webbased projectmanagement/CRM system, which makes using my GTD addin pretty obsolete. But I can still recommend it. Outlook also has some nice keyboard shortcuts so you can change swiftly from email to calendar etc. Here they are...

All panes in Outlook come with their own (non-configurable) shortcuts

Ctrl-1: Email
Ctrl-2: Calendar
Ctrl-3: Contacts
Ctrl-4: Tasks
Ctrl-5: Notes (who uses these things?)
Ctrl-6: Folder List

Now, to navigate between items (like your mail) you use

Ctrl-,: Next item
Ctrl-.: Previous item
To go to your inbox, use Ctrl-Shift-I

Other shortcuts I use a lot

Ctrl-D: Delete an item
Ctrl-Q: Mark as read
Ctrl-R: Reply
Ctrl-F: Forward
Ctrl-Shift-A: Make a new calendar item
Ctrl-Shift-Q: Make a new meeting request
Ctrl-Shift-M: Make a new message

You can find all the keyboard shortcuts (even the silly ones you will never use) over at Microsoft's website.

Which shortcut do you use the most in Outlook?

About

This is an article which is part of my weblog "What's the Next Action". It deals with everything GTD and the five phases of projectplanning as written by Dave Allen in his book "Getting Things Done".

The previous article on this blog is called 'GTDGmail is coming?'.
The next article on this blog is called 'Do a braindump and feel relief'.
You can find all the articles on the frontpage.
You can contact me via email on punkey at gmail dot com.

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